> For the complete documentation index, see [llms.txt](https://minerva-hackathon.gitbook.io/minerva-hackathon-organizers-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://minerva-hackathon.gitbook.io/minerva-hackathon-organizers-guide/creating-plan-b.md). # Creating Plan B The situation with coronavirus showed that things might go wrong. So, in this section, we will describe the importance of having a plan B, and how to create backup procedures for different situation: ‌ **1. Readjusting the venue requirements** As was explained in Finding the Venue section, almost inevitably, you will need to adjust your requirements to fit the venue offers. When you already have a confirmed venue, and something happens that results in this venue being unable to host anymore and there is still some time before the hackathon, you should quickly proceed with looking for another site. The overarching procedure for the venue search remains the same; however, we would recommend being even more flexible with your requirements to increase the chances of finding another venue on time. ‌ **2. Handling unexpected circumstances** You should always try to have a plan B, so there is an option you can fall back on in case of an emergency. This can be anything that you have more control over and something that also provides you with an alternative if everything else fails. For example, when we faced a situation with COVID-19, a lot of problems and constraints arose. Our problems included losing the venue due to the governmental rules of not having more than 50 people in one place. To solve this problem, we considered all available options to us, which would satisfy the constraints of governmental laws of not having more than 50 people in one place. The best option seemed to be Minerva Only Hackathon at the lobby of the residence hall. But with each day more and more constraints were added, such as international travel bans causing students to leave residence hall, unstable internet connection back home for a lot of students, Minerva canceling all in-person events in a residence hall, and finally lockdown of San Francisco. In our situation, the best scenario satisfying all the issues was to write this guide! \[1] Picture bellow summarizes our journey with dealing with unexpected circumstances. ![From where with started and where we are now.](/files/-M5jOYtRFu2Fkhj1xcdV) But as COVID-19 was a rare situation to face, you should be ready to just at most change the venue to Minerva HQ and make a Minerva Only hackathon. > HC Footnotes: > > \ > \[1] **#constraints:** This HC was often used by our team because of the environment in San Francisco quickly changing. To understand what we can do after the coronavirus outbreak, we needed to be very explicit about our constraints (no gatherings over 50, later no meetings at all) to understand how we can act within them. Being clear on what we can or cannot do allowed us to develop the most suitable plan for every planned outcome. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://minerva-hackathon.gitbook.io/minerva-hackathon-organizers-guide/creating-plan-b.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.